Requirements for General Support Grantees
Arca Foundation grantees who have received general support must submit a final report with comparative financial statements at the end of the 12-month grant period. The final reporting due date is reflected in your award letter.
Final Reporting Requirements
General support grantees must submit a final narrative report along with comparative financial statements at the end of the 12-month grant period.
Narrative Report
The narrative section of your report should address each of the items below in three to five pages:
- An annual report, outlining the organization’s work over the last 12 months.
- Explain how the organization met the goals and objectives outlined in the original proposal to the Arca Foundation. If the objectives were not met, explain why.
- Describe any challenges the organization encountered over the grant period and how you addressed them.
- What, if anything, has/is occurring in the field that has changed the climate for your work?
- Discuss any new partners that emerged during the duration of the grant and explain how existing and new partnerships have strengthened your work.
- Outline how you have used Arca’s support to leverage additional funders.
- Evaluate the success of your work using the tools outlined in the original proposal.
Financial Report
Please include your organization’s most recent audited financial statements or 990 forms.
Additional Materials
Please also include copies of any materials, publications or media coverage that the project produced.
Report Extensions
Should you require additional time to submit your final report, please e-mail the Arca Foundation’s Program Associate to request an extension. In your request, please provide a date by which you anticipate submitting.
Grant Period Extensions
In the event that there are remaining grant funds, please contact the Foundation’s Program Associate via e-mail with a request to extend the grant period. This request should include the amount remaining from the grant, as well as the timeline and purposes for which remaining funds will be spent.
Requirements for Project Support Grantees
Arca Foundation grantees who have received project support must submit a progress report six months after the grant is made and a final report with comparative financial statements at the end of the 12-month grant period. Reporting due dates are reflected in your award letter.
Progress Reporting Requirements
The progress report need not exceed two pages in length and should provide the following information:
- Update on the progress you’ve made in advancing the objectives outlined in your proposal.
- Discussion of internal and external circumstances that may have impacted the project.
- Explanation of any milestones that have been achieved.
PLEASE NOTE: You may submit the progress report without financial statements. You are not required to attach any additional supporting documents to this report.
Final Reporting Requirements
Project support grantees must submit a final narrative report along with comparative financial statements at the end of the 12-month grant period.
Narrative Report
The narrative section of your report should address each of the items below in three to five pages:
- Explain how the organization met the project goals and objectives outlined in the original proposal to the Arca Foundation. If the objectives were not met, explain why.
- Describe any challenges the project encountered over the grant period and how you addressed them.
- What, if anything, has/is occurring in the field that has changed the climate for your project?
- Discuss any new partners that emerged during the duration of the grant and explain how existing and new partnerships have strengthened your project.
- Outline how you have used Arca’s support to leverage additional funders.
- Evaluate the success of your project using the tools outlined in the original proposal.
Financial Report
Include a comparative financial report of the originally submitted project budget alongside actual project expenses. The Program Associate can provide your originally submitted project budget upon request.
Additional Materials
Please include copies of any materials, publications or media coverage that the project produced.
Report Extensions
Should you require additional time to submit your progress and/or final report, please email the Arca staff to request an extension. In your request, please provide a date by which you anticipate submitting.
Grant Period Extensions
In the event that there are remaining grant funds at the end of the grant period, please contact the staff via email with a request to extend the grant period. This request should include the amount remaining from the grant, as well as the timeline and purposes for which remaining funds will be spent.
Requirements for Fiscally Sponsored Project Grantees
Arca Foundation grantees who have received support for a fiscally sponsored project must submit a progress report six months after the grant is made and a final report with comparative financial statements at the end of the 12-month grant period. Reporting due dates are reflected in your award letter.
Progress Reporting Requirements
The progress report need not exceed two pages in length and should provide the following information:
- Update on the progress the project/sub-grantee has made in advancing the objectives outlined in the proposal.
- Discussion of internal and external circumstances that may have impacted the project/sub-grantee.
- Explanation of any milestones that have been achieved.
PLEASE NOTE: You may submit the progress report without financial statements. You are not required to attach any additional supporting documents to this report.
Final Reporting Requirements
Fiscally sponsored project grantees must submit a final narrative report along with comparative financial statements at the end of the 12-month grant period.
Narrative Report
The narrative section of your report should address each of the items below in three to five pages:
- Explain how the project/sub-grantee met the goals and objectives outlined in the original proposal to the Arca Foundation. If the objectives were not met, explain why.
- Describe any challenges the project/sub-grantee encountered over the grant period and how you addressed them.
- What, if anything, has/is occurring in the field that has changed the climate for the project/sub-grantee?
- Discuss any new partners that emerged during the duration of the grant and explain how existing and new partnerships have strengthened the project/sub-grantee.
- Outline how you have used Arca’s support to leverage additional funders.
- Evaluate the success of the project/sub-grantee using the tools outlined in the original proposal.
Financial Report
Include a comparative financial report of the originally submitted project/sub-grantee budget alongside actual project/sub-grantee expenses. The Program Associate can provide your originally submitted budget upon request.
Additional Materials
Please include copies of any materials, publications or media coverage that the project/sub-grantee produced.
Report Extensions
Should you require additional time to submit your progress and/or final report, please e-mail the Arca Foundation’s Program Associate to request an extension. In your request, please provide a date by which you anticipate submitting.
Grant Period Extensions
In the event that there are remaining grant funds at the end of the grant period, please contact the Foundation’s Program Associate via e-mail with a request to extend the grant period. This request should include the amount remaining from the grant, as well as the timeline and purposes for which remaining funds will be spent.