Reporting Requirements

As stipulated in the signed Grant Agreement, Arca Foundation grantees are required to submit two reports:

1.) A two page progress report six months after the grant is made and;
2.) A final narrative and financial report at the end of the grant period.

All reports should be submitted to the Arca Foundation’s Program Associate via email AND mail.  Please note the different requirements for general support and project grants and compose your reports accordingly.

Progress Report
The progress report is due six months after the grant is awarded and should not exceed two pages in length.  The report should provide the following information:
For a project grant:

1. Update on the progress you’ve made in advancing the objectives outlined in your proposal.
2. Discussion of internal and external circumstances that may have impacted the project.
3. Explanation of any milestones that have been achieved.

For a general support grant:

1. Update on the work of the organization in the past six months.
   
   

Final Report
The final report is due at the end of the grant period and should address each of the items below in three to five pages.

For a project grant:

Narrative Report:

1. Explain how the organization met the goals and objectives outlined in the original proposal to the Arca Foundation.  If the objectives were not met, explain why.
2. Describe any challenges the organization encountered over the grant period and how you addressed them.
3. What, if anything, has/is occurring in the field that has changed the climate for your project?
4. Discuss any new partners that emerged during the duration of the grant and explain how existing and new partnerships have strengthened your project.
5. Outline how you have used Arca’s support to leverage additional funders.
6. Evaluate the success of your project using the tools outlined in the original proposal.

Financial Report: Include a detailed financial report demonstrating how the funds from Arca’s grant were spent during the grant period. This should be a comparative report of the original budget submitted with your proposal to the actual grant expenses.

For a general support grant:

Narrative Report:

1. An annual report, outlining the organization’s work over the last 12 months.
2. Explain how the organization met the goals and objectives outlined in the original proposal to the Arca Foundation.  If the objectives were not met, explain why.
3. Describe any challenges the organization encountered over the grant period and how you addressed them.
4. What, if anything, has/is occurring in the field that has changed the climate for your work?
5. Discuss any new partners that emerged during the duration of the grant and explain how existing and new partnerships have strengthened your work.
6. Outline how you have used Arca’s support to leverage additional funders.
7. Evaluate the success of your work using the tools outlined in the original proposal.

Financial Report: Please include your organization’s most recent audited financial reports or 990 forms.

Additional Materials: Please also include copies of any materials, publications or media coverage that the project produced.

Report Extensions
In the event that there are remaining grant funds, please contact the Arca Foundation’s Program Associate in writing with a request to extend the grant period. This request should include the amount remaining from the grant, as well as the timeline and purposes for which they will be spent.